Privacy Policy

Last updated: 29th July 2025

This Privacy Policy explains how we collect, use, and protect your personal information when you use this website, including when you submit information via our newsletter or enquiry forms.

1. Who We Are

This website is operated by Peter Quinn, trading as:

Vanilla Websites
https://vanillawebsites.co.uk
Email: hello@vanillawebsites.co.uk

This site includes sales and information related to the AstroMerchant theme.

2. What Information We Collect

We only collect personal data that you voluntarily submit. This includes:

When you sign up via our newsletter form, we collect:

Your email address

b) Enquiry / Contact Form

When you submit an enquiry form, we collect:

Your name (if entered)
Your email address
Your message content

c) Automatically Collected Data

When you visit this site, we may collect standard log data including:

IP address
Browser type
Pages visited
Referral source
Device type
Timestamp

We do not use cookies for tracking or targeted advertising.

3. How We Use Your Data

We use the information you provide for the following purposes:

To send occasional updates via email (if you’ve subscribed)
To respond to your direct enquiries or requests
To operate, monitor, and improve the website
To comply with legal or regulatory requirements

We will never sell, rent, or trade your information to third parties.

4. Where Your Data Is Stored

Form submissions are securely processed using UseBasin.com, a privacy-conscious form backend service.

For newsletter sign-ups: Your email is stored in UseBasin and may also be exported to a private list (e.g., for Mailchimp or Supabase if applicable).
For contact forms: Your message is sent to us securely and may be stored for a limited time for customer service purposes.

You can view UseBasin’s privacy policy here: https://usebasin.com/privacy

If you are located in the UK or EU, you have the following rights:

Access: Request a copy of any personal data we hold about you
Correction: Request correction of incorrect or outdated information
Deletion: Request deletion of your data (“right to be forgotten”)
Objection: Object to data processing under certain conditions
Withdrawal: Withdraw consent at any time (e.g. unsubscribe from emails)

To exercise any of the above rights, email us at hello@vanillawebsites.co.uk.

6. Data Retention

Newsletter sign-up data is stored until you unsubscribe or request deletion.
Enquiry data is kept only as long as needed for customer service or internal review.

We may retain anonymized log data for security, analytics, or backup purposes.

7. Data Security

We take reasonable steps to protect your personal information, including:

HTTPS encryption across the site
Spam protection using honeypots and UseBasin filtering
Restricted access to collected data

However, no system is 100% secure. You use this website and submit information at your own risk.

8. Third-Party Services

This site may use or interact with the following third-party services:

UseBasin – Form processing
Netlify – Hosting and traffic logs
Email provider – To respond to enquiries
Google Fonts / CDN services – for styling and performance

These services have their own privacy policies and compliance measures.

Thank you for reading our policy.

9. Children’s Privacy

This website is not intended for use by children under the age of 13, and we do not knowingly collect data from minors.

10. Changes to This Policy

This Privacy Policy may be updated at any time. If significant changes are made, we will update the “Last Updated” date above.

We encourage you to review this page periodically to stay informed.

11. Contact Us

For any privacy-related questions, concerns, or requests:

Peter Quinn – Vanilla Websites
🌐 https://vanillawebsites.co.uk